Bookkeeper - Office Manager

Office Manager \Bookkeeper Busy Interior Design firm is looking for experienced Office Manager with bookkeeping skills to assist in managing its day-to-day bookkeeping, administrative, and office maintenance responsibilities. We are a small award winning, hands-on, and client focused luxury residential Interior Design firm, specializing in resort homes on the Big Island of Hawaii. We offer competitive compensation for the right candidate. This position is full time, in the office in Kamuela. Requirements are as follows: • At least 5 years of office management in an office of at least 5 people • At least 5 years of solid bookkeeping experience - accounts payable and receivable, general ledger, reconciliations, journal entries • Good understanding of sales tax laws in Hawaii and California • Undergraduate degree in Business Administration & Accounting or equivalent preferred • Experience with data entry, record keeping and computer operation and maintenance • Experience in the Interior Design Industry a plus, but not required • Knowledge of Studio Designer, industry software a plus, but not required • Must have a professional and pleasant phone presence • Must have intermediate\advanced knowledge on computers and proficiency in Microsoft Office Word and Excel – exporting\importing data and creating reports • Ability to provide software and hardware support to staff as needed • Excellent written and spoken communications skills – ability to communicate confidently with high-end clientele • Excellent organizational skills • Must be comfortable with dogs and cats in the office Responsibilities Include: Accounting Duties • Accounts Payable – for client projects and office vendors • Client Budgets and Retainer Accounts tracking • Accounts Receivable – monthly time billing and periodic project billing, manage clients billing questions • Credit card management – payments and data entry • Cash accounts management – deposits and data entry • Maintain inventory records • Journal entries to record and classify financial transactions • Pull data from proprietary software for reporting and analysis purposes, create custom Excel spreadsheets • Balance and maintain accurate General Ledger • Review monthly financials, Balance Sheet and Income Statement for accuracy • Work with external bookkeeper to ensure timely filing of all governmental reporting Administrative Affairs • Initiate and manage new client set-up • Manage filing and computer directory systems • Office maintenance includes daily clean up chores (trash, dump runs, dishes, dusting, office organization, vacuuming) and building maintenance • Manage office supplies and purchasing • Maintain sample library – ability to lift up to 50lbs • Maintain physical inventory – recording, labelling, storing across three sites • Maintain - keep organized two separate storage locations • Business licenses and insurance management • Manage subscriptions and affiliations • Travel arrangements • Assist office staff as needed • Lead annual employee review process • Coordinate weekly staff meeting • Maintain office calendar • Maintain client project calendars • Marketing – Assist with Publications, Media/Press, Photography scheduling, and Website updates and additions