Design Assistant Job at London Bay Homes, Inc. in Naples

PRIMARY RESPONSIBILITIES: Provide support to the Interior Designer/ Senior Interior Designer/ Senior Design Director, including design, accurate documentation of project specifications, project management, purchasing and administrative support functions and to ensure Client satisfaction at all times.ADMINISTRATIVE DUTIES:Collect and organize data, prepare reports, specifications, cost estimates, presentation material and other documentation.Manage Supervisor’s calendar, including scheduling meetings and managing deadlines.Weekly timesheet entries for self and Supervisor.Monthly review of project billings and Accounts Receivable.Act as record keeper at meetings.Organize project binders, on-line project files and bins.Ensure the Romanza resource library is kept organized and current at all times.Coordinate Sales Rep meetings.DESIGN DUTIES:Research furnishings and fabrics, including cost estimates.Prepare and update finish schedule following current procedures as documented and outlined.PURCHASING DUTIES:Participate in maintaining design library (including catalog and fabric libraries), file incoming product literature and update price lists.Price selected items and specify reselections for discontinued items and prepare Client proposals.Coordinate with Purchasing department to order approved items.Coordinate with Purchasing to conduct vendor follow ups to ensure timely delivery.CLIENT/PROJECT MANAGEMENT DUTIES:Prepare and update project furnishings budget.Assist with contract management.Attend Client meetings as requested.Arrange meetings with Vendors and Clients.Client invoicing.Coordinate with Purchasing Manager and Design team to schedule installs with delivery services.Supervise installers, ensure all items are delivered, inspected and damages recorded.Work with Clients and Supervisor to resolve issues and ensure satisfactory completion of project.Other related duties as requested and assigned.QUALIFICATIONS:Education: Must have a minimum of a High School Diploma.Mandatory Experience/Background: A minimum of two years’ experience. Interior Design education may substitute for mandatory experience. Requires excellent computer skills including Outlook, Excel and Power Point. Reliable vehicle, valid driver’s license and auto insurance for occasional company business. Must be able to climb a ladder for installation assistance.