Design Assistant/Administrative Assistant

Overview The Design Assistant/Administrative Assistant is a critical support role within our interior design firm. Company Culture Accountabilities • Anticipate client needs, solve problems, and ensure a seamless experience from consultation to project completion • Respond to client emails and calls professionally and promptly • Assist in scheduling client meetings, site visits, and vendor appointments • Maintain and update project information in studio management software (e.g., Ivy, DesignFiles, Studio Designer) • Organize samples, mood boards, and presentation materials for client meetings • Prepare and coordinate documents for design presentations and installations • Follow up on client feedback and action items post-meetings • Communicate with vendors, showrooms, and contractors to manage lead times, product info, and order statuses • Support project timelines and assist in tracking design deliverables • Collaborate with the lead designer in organizing product orders, invoicing, and delivery logistics • Provide concierge-level service to clients, ensuring every touchpoint is thoughtful and detail-oriented • Perform administrative duties such as scanning, filing, organizing the materials library, and general office support Job Type: Part-time Pay: $22.00 - $25.00 per hour