Design Operations

Birdy Design Studio is seeking a highly organized, detail-oriented Design Operations & Procurement Coordinator to join our Tulsa studio. This is a part-time position with the opportunity to grow into a full-time role for the right candidate. This role manages the behind-the-scenes details that move Birdy projects from approved design through final installation. What you’ll do: Prepare client product invoices and purchase orders Verify pricing, quantities, deposits, freight, and order details Track purchase orders, production timelines, backorders, and outstanding balances Coordinate freight, receiving, deliveries, and installations Communicate with vendors, clients, installers, receivers, and the design team Manage damaged, missing, incorrect, or delayed orders through resolution Request vendor quotes and maintain organized purchasing documentation Coordinate samples, local pickups, deliveries, and other project logistics Support showroom organization, installation days, and project closeout Who we’re looking for: Exceptionally organized with strong follow-through Detail-oriented and comfortable working with numbers, pricing, and documentation Able to manage multiple open orders and deadlines at once Proactive and comfortable solving problems independently A polished communicator with clients, vendors, trades, and freight partners Strong computer and administrative skills Experience in interior design, furniture, luxury retail, purchasing, construction administration, or a related field is strongly preferred If you’re the kind of person who loves spreadsheets, organization, checking things off a list, solving problems, and keeping all the moving pieces on track, we’d love to hear from you. Location: Tulsa, Oklahoma Schedule: Part-time, with opportunity to grow into full-time To apply: Send your resume and a brief note to [email protected].