Executive Assistant to Interior Design Vice Presidents

**Overview:** We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents at a premier hospitality design studio based in Las Vegas. As an integral part of the team, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions. **Responsibilities:** • Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements • Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team • Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail • Conduct research and compile key information to support interior design initiatives and strategic planning • Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion • Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team • Assist in creating requests for proposals, change orders, and additional service requests • Support planning and execution of department events and meetings • Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness • Uphold confidentiality in handling sensitive business matters • *Qualifications:** • Bachelor's degree in Business Administration, Communications, or related field preferred • Prior experience as an Executive Assistant-ideally in interior design, architecture, or hospitality • Executive-level polish and exceptional verbal and written communication skills • Advanced organizational and multitasking abilities-you thrive in a fast-paced, detail-driven environment • Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) • Proven discretion in managing sensitive information with trust and integrity • A proactive mindset and team spirit-you're two steps ahead, every time • Familiarity with the interior design industry language and workflows is highly preferred but not required • Experience with project management tools and systems is highly preferred but not required • A creative sensibility aligned with the luxury design industry is highly preferred but not required • *Benefits:** • Opportunity to work with a premier hospitality design studio • Collaborative and dynamic work environment • Professional development and growth opportunities • Competitive salary and benefits package • A chance to work with a team that values innovation, collaboration, and elegance in every detail