Facilities Space Planner

Join our team as Facilities Space Planner at Roth IAMS!

Are you an experienced Space Planner with a passion for delivering high-quality outcomes and driving operational excellence? Roth IAMS is a growing, industry-leading firm specializing in integrated asset management and capital planning services across North America. Our services include Facility Condition Assessments (FCAs), Facilities and Space Planning, Accessibility Assessments, Structural Assessments, and Capital Asset Database Management. We serve higher education, K-12 schools, healthcare facilities, municipal and provincial governments, and more.

Job Summary:

Roth IAMS is seeking a detail-oriented and collaborative Space Planner to support our Facilities Master Planner and broader project delivery team. This role is central to the firm's ability to deliver high-quality, evidence-based space planning solutions across a diverse portfolio of clients, including government agencies, municipalities, K-12 schools (public and private), colleges and universities, and medical and healthcare facilities.

The Space Planner will work directly under the supervision of the Facilities Master Planner, assisting with the analysis, design, documentation, and project management of space planning engagements from inception through delivery. The ideal candidate brings hands-on experience with space utilization studies, CAD/CAFM tools, stakeholder engagement, and the preparation of professional planning reports and presentations.

Key Responsibilities:

Conduct space utilization surveys, walkthroughs, and occupancy studies across government, K-12, post-secondary, and healthcare facilitiesAnalyze current and projected space needs; develop and present options and feasibility assessments to internal teams and clientsPrepare block plans, stack plans, adjacency diagrams, and detailed floor plan layouts using AutoCAD, Revit, or equivalent CAD softwareMaintain and update CAFM/IWMS databases with accurate space inventory, room classifications, and occupancy dataProduce concise, evidence-based planning reports, utilization analyses, and graphic presentations following Roth IAMS report formats and brand standardsEnsure all deliverables comply with local, provincial/state, and federal regulations, building codes, accessibility standards (ADA/AODA), and applicable sector guidelinesMaintain accurate records and project files; contribute to the firm's capital asset database management activitiesSupport quality assurance reviews of drawings, specifications, and written deliverables prior to client submissionBenchmark space utilization against sector-specific standards (e.g., GSA, provincial school facility guidelines, post-secondary space norms, healthcare planning guidelines)Identify opportunities for space consolidation, repurpose, or reconfiguration to support client operational objectivesProject Support – Facilities Master Planner:

Assist the Facilities Master Planner in all phases of facilities master planning studies, from scoping through final report deliveryPrepare and review scopes of work, cost estimates, schedules, and deliverable frameworks for space planning projectsSupport feasibility studies, business cases, and program of requirements (POR) documents for capital projectsCoordinate with architects, engineers, project managers, and client representatives to ensure plans reflect user needs and comply with applicable codes and regulationsTrack project plans, timelines, task details, and status updates; flag issues proactively to the Master PlannerCompile field notes and photographic documentation from site visits into structured reportsMulti-Sector Client Engagement:

Serve as a responsive point of contact for clients in government, municipal, K-12, higher education, and healthcare sectors on space-planning deliverablesFacilitate stakeholder workshops, focus groups, and departmental interviews to capture space requirements and operational workflowsPresent planning options and recommendations clearly and professionally to diverse audiences, including elected officials, senior administrators, facilities managers, and clinical teamsAssist clients in developing space management policies, standards, and long-range facility plans aligned with their strategic objectivesQualifications:

Bachelor's degree in Architecture, Interior Design, Urban Planning, Facilities Management, Environmental Design, or a related disciplineMaster's degree in a relevant field is an assetMinimum 3–5 years of progressive experience in space planning, facilities planning, or interior design in a professional or institutional settingDemonstrated experience working with at least two of the following sectors: government/municipal, K-12 education, post-secondary education, or healthcare/medical facilitiesExperience supporting or contributing to master planning studies, feasibility assessments, or capital planning processesExposure to public sector procurement processes and client management protocols is an assetProficiency in AutoCAD required; experience with Revit and/or BIM workflows strongly preferredExperience with CAFM/IWMS platforms (e.g., Archibus, Planon, FM:Systems, iOFFICE, or equivalent)Working knowledge of space utilization analysis and reporting toolsProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with Microsoft Project or equivalent scheduling toolsCompetency with graphic presentation software (e.g., Adobe InDesign, Illustrator, Bluebeam, or Canva)Familiarity with ArcView GIS software and tools for site and campus planning is an assetSolid understanding of building codes, zoning regulations, and accessibility requirements (ADA, AODA, NBC)Knowledge of space planning standards applicable to K-12, post-secondary, government/GSA, and healthcare environmentsAwareness of LEED certification criteria and sustainable design principlesFamiliarity with public sector and institutional procurement frameworks (RFPs, RFQs, contract management)Strong analytical and problem-solving skills; ability to synthesize complex data into clear planning recommendationsExcellent written, verbal, and visual communication skills; ability to produce client-ready reports and presentationsAbility to travel for up to one week at a time as project requirements dictateHighly organized with strong time management skills; capable of managing multiple concurrent projects under deadline pressureCollaborative team player; comfortable working with architects, engineers, planners, client stakeholders, and elected officialsProactive, self-directed, and responsive; able to operate effectively in both office and field environmentsA valid driver's license and access to a reliable, insured vehicle are required (work-related mileage reimbursed)Competencies:

Customer & Client Focus – delivers solutions that address user needs and exceed expectations

Analytical Thinking – interprets complex data and translates it into actionable planning strategies

Attention to Detail – produces accurate drawings, databases, and reports with high standards of quality

Communication Excellence – conveys technical content clearly to both expert and non-technical audiences

Collaborative Teamwork – works effectively across disciplines and with diverse client organizations

Adaptability – navigates shifting priorities, ambiguous briefs, and multi-sector project requirements

Continuous Learning – actively develops knowledge of evolving design, technology, and sustainability trends

Business Acumen – understands project economics and contributes to the profitability of engagements

Work Environment:

Hybrid work arrangement – combination of home office and client site visitsTravel up to 25–30% within the United States and Canada (work-related travel expenses reimbursed)What We Offer:

Competitive compensation package and bonus program.Comprehensive health benefits, 401K and generous Paid Time Off.Summer hours and Winter Holiday Shutdown.Imagine: a workplace where passionate, collaborative, and curious professionals come together to tackle the world's deferred capital renewal and maintenance backlog crisis—where your career and impact grow alongside the company. If you're ready to make a difference, apply today!

Please note that the description above is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Roth IAMS is an equal opportunity employer. We celebrate diversity, equity and inclusion in creating a welcoming and empowering environment for all employees.

Roth IAMS is committed to accommodating applicants with disabilities throughout the recruitment and hiring process. If you require any accommodation to apply or interview for a position with Roth IAMS, please reach out to or directly to the recruiter you are working with. We are dedicated to work with you to best meet your needs.

If you're ready to make a change and want to become part of a rapidly growing company, please apply. We thank all candidates for their submissions, however only successful candidates will be contacted for interviews.