Fleet General Clerk II (KG)

Job Title: Fleet General Clerk II The Fleet General Clerk III selects from alternative methods and refers to problems not solvable by adapting or interpreting substantive guides, manuals, or procedures. Duties/Responsibilities: • Prepare communications, such as memos, emails, invoices, reports, and other correspondence • Write and edit documents from letters to reports and instructional documents • Create and maintain filing systems, both electronic and physical • Manage accounts and perform bookkeeping • Provides administrative support to ensure efficient operation of the office • Answers phone calls, schedule meetings, and supports visitors • Carries out administrative duties such as filing, typing, copying, binding, scanning, etc • Completes operational requirements by scheduling and assigning administrative projects and expediting work results • Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations • Exhibits polite and professional communication via phone, email, and mail • Supports team by performing tasks related to organization and strong communication • Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities • Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques • Provides information by answering questions and requests • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies • Contributes to team effort by accomplishing related results as needed • Assist in the coordination of administrative functions, including a budget, personnel, meetings, and clerical duties • Research and collect information • Assist with all budget activities, including accounting • Help implement new programs, procedures, methods, and systems • Conduct fiscal reviews, surveys, and collect information on administrative matters • Maintain meeting minutes Required Skills/Abilities: • Proficient written and oral communication skills according to skill requirements • Possess strong computer skills, able to read, write, and comprehend written instructional documents • Ability to function well in a high-paced and at times stressful environment • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals. The duties and responsibilities described are not a comprehensive list and that additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands