Interior Design Administrative Assistant

Other duties may be assigned. Performs general clerical functions such as answering phones, taking and routing messages, collecting mail and distributing as appropriate, filing all forms of correspondence and documentation, ensuring organization and neatness of the interior design area, maintaining appropriate levels of work and office supplies, checking in fabrics that arrive in upholstery, arranging samples fabrics, leathers, floor coverings, and wall coverings in showroom and returning memo samples, run errands, write or process customer and vendor correspondence and maintain files on all correspondence received, process all mailings including UPS and FED EX materials and ensure proper and timely posting, updating information in the materials chart and vendor table, inputting spec information into production schedule and coach specifications, filing vendor information and pricing, shipping and receiving items such as color boards to Florida and samples or fabrics to Interior Creations, and providing assistance and/or information to production personnel in the absence of interior designers. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. While performing the duties of this job, the employee is regularly required to sit; use hands or fingers to touch, handle, or feel; reach with hands and arms; and talk or hear. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.