Interior Design Dept. Purchase Order Coordinator

Busy residential architecture and interior design firm on the Ipswich River looking for a Purchase Order Coordinator to join our team! Below are tasks related, but not limited to, the position: ● Responsible for purchase order entry and updates ● Receive quotes/estimates from vendors and enter into PO system in an accurate and timely fashion ● Keep track of and communicate status of upcoming PO’s ● Place orders for related POs as directed by the Senior Interior Designer and Interior Designer ● Follow up with vendors for the shipping status of submitted Purchase Orders ; ● Ensure vendors provide accurate and detailed shipping timeframes/lead times; ● Work as liaison for the vendor, and/or customer, to resolve challenges that occur with orders; ● Ensure vendors and customers receive accurate, knowledgeable, and timely information on orders; ● Track all orders to ensure delivery and update as needed ● Transfer data from Excel into company billing system ● Responsible for tracking of materials once arrived at off-site storage units ● Maintain vendor relationships ● Other interior designer department-related tasks such as ordering samples, tracking of samples, and assisting in department as needed. Qualifications & Expectations: ● Excellent follow-up capabilities; ● Strong interpersonal, customer service and problem-solving skills; ● Outstanding organizational and time management skills; ● Ability to interact with customers, vendors, and fellow associates in a pleasant and productive manner; ● Ability to practice a high level of confidentiality. They should work well independently and as a team. All applicants must be local and able to commute to the office in Ipswich.