INTERIOR DESIGNER – ADMINISTRATOR

This position also supports and coordinates the accounting and budgeting compliance for the design team with the construction and accounting departments. • Generates purchase orders for the design team • Assists with tracking and ordering shipments • Reviews and approves interior design invoices • Researches and tracks past-due invoices, payments, and credit memos • Assists with receiving warehouse inventories • Oversees damaged goods received and makes appropriate claims with vendors • Handles monthly reconciliation of design purchasing credit card • Applies monthly credit card charges to appropriate projects in E-Builder • Uses E-Builder software for maintaining the records of activity • Decision-making is limited to company policies and procedures and generally will only affect individual job • Two or more years of related experience • Knowledge in working with procurement processes • Knowledge of working with a design group as an assistant • Experience working with AP and invoice • Understanding of interior design purchasing/ procurement process • Understanding of interior design invoicing process • Understanding and knowledge of interior design vendors • Ability to effectively communicate with the design team from the remote office location • Ability to multi-task and efficiently work on multiple projects at a time • Detail-oriented with great verbal and written communication skills • Creative thinker and team player • Ability to present informally to small groups on familiar, work-related topics • Ability to manage relationships with both internal and external clients • Work activities will somewhat vary, requiring the selection of standard procedures from among several that apply, including organizing work, selecting methods and monitoring results • Ability to operate a computer, phone system, and general office equipment • Work over 40 hours per week as business needs to deem appropriate • Work indoors approximately 90% of the time • Ability to travel as required, albeit with minimal