Office Administrator

The Office Administrator will work alongside our current Office Manager performing the following duties: Bookkeeping tasks using Quickbooks Enterprise Desktop Edition: Writing up detailed pending order confirmations; receiving and applying payments to orders; preparing deposits; running reports on pending orders and creating excel spreadsheets; reconciling checking and credit card accounts; posting invoices from suppliers; sales tax recording and reporting. Project Management tasks include managing different lead times and product details for fabric, wallpaper, and pillow orders; following up on missing information for existing orders; interacting with production staff about order details; communicating to showrooms and customers to answer questions and resolve problems. The ability to multi-task, prioritize, and communicate clearly is required. A high level of proficiency in Word/Pages, Excel/Numbers, Apple Mail is required. Experience and proficiency with purchasing and vendors is required.