Office Coordinator / Project Coordinator

Boulder Associates Architects is a leader in design for healthcare and senior living, providing architecture and interior design services from thriving offices in Irvine, Los Angeles, Boulder, Dallas, Charlotte, San Francisco, Sacramento and Phoenix. We are seeking an Office Coordinator / Project Coordinator for our Orange County office. Come join an energetic team that believes in the positive impact of our work and strives to make it fun for ourselves and our clients. Key Areas of Responsibility: Support projects by: • Assisting with the creation of proposals • Managing the flow of instruments of service including preparing draft contracts, managing construction phase documents (requests for information, submittals, etc. • Maintaining materials reference library • Implementing standardized quality assurance processes • Scanning and filing architectural documents • Assisting with accounting duties and expense report preparation Support office by: • Coordinating meetings, events, and travel • Supporting local and company-wide meetings in the use of conference equipment and/or audio visual equipment • Ordering office and kitchen supplies • Distributing incoming mail and preparing outgoing mail and shipments for pickup • Helping to maintain a tidy and professional environment • Coordinating with building management about facilities/building issues and parking • Occasionally driving to submit drawings to the city, run general errands and support off-site meetings • Assisting with other administrative tasks as needed • Answering phones and greeting guests Required Qualifications: • At least one year of administrative experience • Must be self-motivated, tenacious, detail-oriented, and be able to work independently • Ability to use and set-up the inter-office videoconferencing system • Proficiency in Word, Outlook, Excel and the Google Suite • Professional written and verbal communication • Professional appearance • Ability to manage multiple tasks in a deadline-driven environment • Reliable, organized and efficient working style • Friendly, gracious and enthusiastic personality • Ability to lift 25 lbs.