Office Specialist

Gray Design Group is one of the leading multi-disciplined architectural, interior, planning, branding and graphic design firms in the Midwest. Employee Support & Internal Coordination • Set up, update, and manage email signatures for all staff to align with branding and role changes • Manage Outlook distribution lists and add new employee info to internal Outlook folders (GDG Groupies and GDG Private) • Track and announce employee birthdays and anniversaries; manage milestone gifts and thank-you cards • Order flowers or acknowledgments for employee life events (e.g., baby, bereavement) • Maintain and update internal phone extension list and general Outlook information • Schedule and manage conference room calendars and internal meetings • Coordinate with staff to support company treat days, team lunches, and quarterly meetings • Prepare PowerPoint decks for quarterly company meetings Experience • 3–5 years in an Office Specialist, Administrative Coordinator, or equivalent support role • Experience in a creative, design, or professional services environment is a plus Skills & Attributes • Strong organizational skills and attention to detail • Excellent written and verbal communication abilities • Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) • Ability to multitask, prioritize, and manage time effectively in a dynamic environment • A servant leadership mindset with a willingness to support wherever needed • Ability to work independently and as part of a team Gray Design Group is an equal opportunity employer.