Part-Time Interior Design Administrative Assistant / Project Manager

Location: San Francisco, CA
Hours: 10+ hours per week, immediate start
Reports To: CEO

Position Overview

We are looking for a highly organized Part-Time Interior Design Administrative Assiatant/ Project Manager with excellent people skills to join Erin Greene Designs, a boutique residential interior design and build firm based in San Francisco. Working closely with CEO Erin Greene, you will provide immediate, vital support with the day-to-day business needs, managing project timelines and budgets, procurement and communications with clients and tradespeople to ensure our creative projects are delivered efficiently and exceptionally from concept to final installation.

This position offers a flexible schedule of approximately 10 hours per week, with the possibility to lead to a full time role.Rate $50h.

Key Responsibilities

1. Project Coordination & Scheduling

Maintain comprehensive project schedules, master timelines, and task lists.
Coordinate and schedule client meetings, contractor walk-throughs, and site visits.
Act as a primary point of contact for contractors, architects, sub-contractors, and trade partners.

2. Procurement & FF&E Management

Request trade quotes, verify pricing, and prepare client proposals for approval.
Place orders and closely track vendor acknowledgments, ship dates, and lead times.
Coordinate logistics with receiving warehouses, delivery teams and installers.
Inspect orders upon arrival, file claims for any damaged goods, and resolve vendor discrepancies swiftly.

3. Budgeting & Administration

Track active project expenses and maintain accurate budget spreadsheets.
Organize and maintain digital project files, specification sheets, and material schedules.
Review contractor and vendor invoices to ensure accuracy before passing them to accounting.

4. Client & Studio Support

Provide professional, clear, and proactive updates to clients regarding project status.
Assist the team with presentation preparation, organizing physical samples, and maintaining the studio library.

Requirements

At least 1 year professional experience of administrative support, project management or coordination, ideally within the fields of construction, residential or commercial interior design, or architecture industries.
Highly proficient in Google Workspace.

Key Attributes

Exceptional organizational skills and ability to manage multiple projects at different stages simultaneously.
Strong verbal and written communication skills with a polished, professional demeanor for client and vendor interactions.
Clean drivers licence and reliable transportation for site visits and warehouse runs.

What We Offer

Hourly rate of $50 per hour, commensurate with experience.
Flexible schedule with remote working.
A creative, and inspiring boutique team environment
Potential for personal growth & career development within the company

Pay: $40.00 - $53.00 per hour

Expected hours: No less than 10.0 per week

Benefits:

Flexible schedule

Work Location: Hybrid remote in San Francisco, CA 94117