Procurement & Logistics Coordinator – Interior Design

About the position

Brianna Michelle Design is a luxury residential interior design firm based in Winter Park, Florida. The Procurement & Logistics Coordinator supports purchasing from initial client proposals through order placement, vendor follow-up, shipping, and delivery tracking. Working closely with the design team, this hands-on role prepares proposals, processes purchase orders, coordinates with vendors, and tracks orders through delivery. The position calls for a motivated, organized, detail-oriented self-starter who can manage multiple priorities, adapt when plans change, communicate effectively, take ownership, and contribute to the growth of the firm.\n\nThis is a full-time, in-office position in Winter Park, Florida; it is not remote or hybrid.

Responsibilities

Work with the interior design team to prepare accurate client proposals.Gather and verify product specifications, pricing, finishes, quantities, and vendor information.Create and update proposals and purchase orders in Studio Designer.Process approved orders and obtain vendor confirmations.Coordinate with the accounting team regarding payments and vendor deposits.Maintain accurate purchasing records and documentation.Track active orders from placement through production, shipping, and delivery.Contact vendors by phone and email to confirm order status, lead times, and shipping dates.Follow up on outstanding orders and identify potential delays, backorders, and product availability issues.Communicate order updates and concerns to the design and operations teams.Maintain accurate estimated delivery dates and order tracking information.Maintain purchasing records and project updates in Studio Designer and Asana.Collaborate with designers to ensure proposals and orders reflect approved selections.Monitor purchasing deadlines and prioritize time-sensitive requests.Communicate shipment and delivery information to appropriate internal team members.Assist with improving purchasing workflows and maintaining organized project documentation.Requirements

2–3 years of experience in procurement, purchasing, order management, logistics, or a related field.Strong organizational skills and exceptional attention to detail.Ability to manage multiple tasks and changing priorities in a fast-paced environment.Excellent written and verbal communication skills.Comfort contacting vendors directly by phone to obtain updates and resolve questions.Proactive, dependable, and willing to take initiative.Experience with project management software and digital tracking systems.Proficiency with Microsoft Excel, Google Sheets, and general office applications.Ability to collaborate with a team while independently managing assigned responsibilities.Nice-to-haves

Hands-on experience with Studio Designer, including proposals, purchase orders, and purchasing workflows.Experience using Asana, Monday.com, or similar project management software.Previous experience at an interior design firm, furniture showroom, or luxury home furnishings company.Familiarity with furniture manufacturing, custom orders, vendor lead times, and freight tracking.Experience managing multiple purchase orders and vendor relationships.Familiarity with QuickBooks or similar accounting software.