Project Assistant | Office Assistant

Starting Pay: $19.00 - $21.00 per hour

Job description:

Office Assistant / Project Assistant (In-Office)

Doran Taylor Interior Design

Please read the full job description before applying.

About Us

Doran Taylor Inc. is a high-end interior design firm with over 35 years of experience. We are a small, dedicated team of 10–15 professionals committed to delivering exceptional service and results for our clients.

Position Overview

We are seeking a highly organized and proactive Office Assistant / Project Assistant to support the logistical and administrative side of our design projects.

This role is not a design position and is not a pathway to a designer role. Instead, it focuses on project coordination, client communication, and office operations.

This is a full-time, in-office position. Remote work is not available.

Key Responsibilities

Project Coordination & Logistics

Manage project logistics from initial stages through installation
Prepare detailed client quotations, including pricing custom furniture, lighting, bedding, window treatments, etc
Obtain and coordinate quotes from vendors
Place, track, and manage client orders; resolve issues and file claims as needed
Maintain consistent follow-up with vendors and clients, documenting all updates
Coordinate closely with Designers, the Office Manager, and Warehouse staff
Assist with and help oversee project installations

Client Relations

Serve as a primary point of contact for clients throughout projects
Provide a high level of customer service through daily communication
Manage client accounts and maintain strong relationships

Administrative & Office Support

Perform general office duties including:
Answering a multi-line phone system
Scheduling appointments
Filing and organizing documents
Maintain and update client materials: Including Milanote boards, Notion boards, Google Drive files and Physical client binders (cut sheets, spec sheets, product images)
Prepare the sample room for client and vendor meetings, tidying up after each appointment
Make appointment reminder calls

Inventory & Operations

Oversee showroom and warehouse inventory, including furniture, lighting, accessories, and consigned artwork
Maintain organization, labels, and accessibility of all inventory
Lead biannual inventory counts
Build and maintain relationships with local artists
Order and restock office and warehouse supplies, including snacks and beverages

Team Contribution

Adapt to changing priorities in a small business environment
Take initiative and ownership of tasks and projects
Support team members as needed
Perform additional duties as assigned

Qualifications

Minimum of 3 years of experience in office administration and/or project coordination
Strong organizational skills with the ability to multitask in a fast-paced environment
Excellent written and verbal communication skills
Detail-oriented with strong problem-solving abilities
Ability to manage multiple client projects simultaneously
Proactive, self-motivated, and dependable
Professional, accountable, and team-oriented mindset
Comfortable working independently and collaboratively
Proficiency in Microsoft Office
Familiarity with Notion and Milanote is a plus
Demonstrates emotional intelligence and professionalism

Work Environment Expectations

In-office, desk-based role with frequent client and vendor communication
Requires consistent, reliable attendance
Must be comfortable working closely within a small team

How to Apply

Qualified candidates should submit:

Resume
Cover letter
References

Please use your cover letter to explain your interest in this position.

Kindly do not call or visit the office regarding this position.

Pay: From $20.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person