Purchase Order Coordinator

Busy residential architecture and interior design firm on the Ipswich River looking for a Purchase Order Coordinator to join our team! Below are tasks related, but not limited to, the position: • Responsible for purchase order entry and updates • Receive quotes/estimates from vendors and enter into PO system in an accurate and timely fashion • Keep track of and communicate status of upcoming PO’s • Place orders for related POs as directed by the Senior Interior Designer and Interior Designer • Follow up with vendors for the shipping status of submitted Purchase Orders ; • Ensure vendors provide accurate and detailed shipping timeframes/lead times; • Work as liaison for the vendor, and/or customer, to resolve challenges that occur with orders; • Ensure vendors and customers receive accurate, knowledgeable, and timely information on orders; • Track all orders to ensure delivery and update as needed • Transfer data from Excel into company billing system • Responsible for tracking of materials once arrived at off-site storage units • Maintain vendor relationships Qualifications & Expectations: • Excellent follow-up capabilities; • Strong interpersonal, customer service and problem-solving skills; • Outstanding organizational and time management skills; • Ability to interact with customers, vendors, and fellow associates in a pleasant and productive manner; • Ability to practice a high level of confidentiality. They should work well independently and as a team. This is not a remote work position. All applicants must be local and able to commute to the office in Ipswich.