Space Planner

Job TitleDirector, Space and Occupancy Planning

SummaryThe Director of Space Planning & Occupancy primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity, and demand of Client's portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business needs. Activities will consist of day-to-day change requests, project space planning and solution development, project support including client relationship manager and project coordination, site strategy support related to space and occupancy analysis, solution outcomes and utilization metrics.

Essential Responsibilities:Oversees all facility space and personnel move requests within assigned territory to maximize space efficiencies while implementing solutions in-line with client lines of business and corporate real estate goals

Establishes and maintains relationships with various client lines of business to understand their requirements and the impacts to the portfolio

Makes recommendations to enhance operational efficiency, service delivery, cost savings, and asset utilization

Collaborates with Strategy, Project Management, Facility Management and other CRE team members on all efforts

Interfaces with Client to develop options, finalize project concepts and prepare final documents for client approval

Serves as the primary client contact for relocation requests and collaborates with Move Manager to ensure client needs are met

Oversees group moves and moves with special requirements. Coordinates with Move Managers, and presents solutions to client

In conjunction with Project Manager and Move Manager, develops migration plans and sequencing of group-level relocations

Organizes all data into approved formats for planning and hand off purposes, including planning power point documents, proposed spreadsheet data and written descriptions of solutions

Ensures that the space management system accurately reflects current occupancy for assigned territories, and is updated to include new information obtained from site audits, A&I partners, CRE project managers and other valid sources

Maintains space management data that supports development of space allocation plans

Reviews and approves / or makes alternate recommendation for reconfiguration requests in assigned territory

Engage Furniture Coordinator, Workplace Strategist, Move Manager and Project Manager as needed for scoping and cost related to FF&E activity

Key Competencies:Managing and reporting accurate and up-to-date space and occupancy related data

Thrives on working in a fast-paced environment, work collaboratively across functions to meet deadlines

Excellent verbal aptitude, presentation, and communication skills and be comfortable presenting to all levels of the organization.

Well organized, self-directed and able to balance multiple planning projects.

Proactive and solution focused with experience in managing projects of varied scope and complexity.

Enjoy working in a team environment with smart and creative individuals, a team player is a must, with the ability to also work independent and autonomous.

Possesses strong analytical skills and the ability to develop conclusions and recommendations.

Demonstrates proficiency in architectural and engineering drawings, concepts & design.

Demonstrates a working knowledge of various office furniture systems.

Excellent customer service and interpersonal relationship skills.

Able to build strong relationships with internal and external partners to deliver effective services.

Strong oral, written and presentation skills along with a strong attention to detail and quality.

Assumes ownership of requests to ensure successful completion.

Ability to handle concurrent projects with minimal supervision and direction.

MS Excel, Powerpoint, AutoCad, IWMS (Serraview, Archibus, iOffice)

Ability to track all work and key metrics

Ability to effectively interpret and apply policy and procedure

Basic understanding of Corporate Real Estate and Financial concepts

Important Experience:7-10 years of related experience

Minimum 5 years of experience in a corporate team environment

Management, coordination, execution of day to day service requests

Experience in communicating with all levels of management

Experience in reviewing architectural and engineering drawings, concepts & design

Development of site occupancy plans for short term and long-term scenarios to include: supply and demand: analysis of forecasted headcount, seat supply projections, supporting graphs, stacking plans, move scenarios, challenges and pros/cons for scenarios/recommendations

Education:BA/BS degree in a related discipline or field of study (i. e. Architecture, Interior Design, Corporate Real Estate & Facilities Management Planning/Coordination, Facilities, Project or Construction Management, etc. )AAP/EEO Statement:C&W provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic prote.